Note that a replacement certificate is issued once only.
Applicants are required to fill the KNEC Certificate Replacement Form when requesting certificate replacement
The form can be obtained from the KNEC Archives and Records Offices or downloaded from the KNEC website: KNEC Online
Carefully fill in the details required and attach the relevant documents to accompany the form
The following documents should be presented together with the application:
- Copy of the certificate or result slips. Mandatory
- Letter of recommendation from the headteacher of the school attended or from CEO (County Education Officer) / SCEO (Sub-County Education Officer) for private candidates or for those their schools have been closed down addressed to KNEC; [Original Mandatory]
- Sworn legal affidavit on the identity of the applicant; [Original Mandatory]
- Letter of recommendation from employer to KNEC; [Original Mandatory]
- Police Abstract indicating of loss of certificate; Report should be done at the point of loss. [Original mandatory]
- Copy of Identification Card [ID]/Passport or Birth Certificate for those under 18 years. The name on the Birth Certificate/ID Must tally with those used during the Examination. Those who have changed their names legally must attach the legal documents they used to change their name. E.g. marriage certificate for women or a copy of the Gazette where the changed name appears. [Mandatory]. Note any application with differing examination details will not be processed.
- KNEC bank deposit slip; Original Mandatory
The fees required for a Replacement Certificate is KE 5,000/= + 16% VAT KE 800/- a total of 5,800 per certificate.
The fees should be paid at KNEC collection accounts in any branch of the following banks:
- Equity Bank
- Co-operative Bank of Kenya
- National Bank of Kenya
- Kenya Commercial Bank [KNEC deposit bank slips are available in these banks]
The duly filled submitted form should be submitted to the
Council Secretary/Chief Executive
Kenya National Examinations Council
P.O Box 73598 – 00200,
The certificates are usually ready for collection after duration of sixty working days from the KNEC offices.
The replacement certificate should be collected in person by the owner by presentation of the original passport/ID. Minors are to be accompanied by one of the parents with an original ID.
Certificates that will not have been collected within 2 years from the date of application will be disposed of without further communication and No refund.
KNEC stops replacement of lost certificates
The demand for replacing lost or damaged 0-level certificates has been on the rise with suspicious applications being made by students.
This trend has prompted KNEC to stop the issuance of these papers.
In a statement issued to the press in April 2017, the body’s representative Mr Mohamud Ibrahim announced that the body was encountering some challenges and would stop replacing certificates.
KNEC is now facilitating provision for confirming certificates at a Ksh. 2,320 charge. Applicants should note that this service is available only at the New Mitihani House in South C.